State Health Access Reform Evaluation
Administrative Guidelines
This page provides administrative guidelines for SHARE grant recipients. Scroll down to learn more about any of the topics listed below.
- Submission of Grant Products
- SHARE Progress Reports
- RWJF Annual Reports
- RWJF Final Reports
- SHARE Research Summary Report
- Language for Funding Acknowledgment
- Extension Requests
- Budget Revisions
Grant products (e.g., reports, briefs, presentation materials, published manuscripts, etc.) should be submitted electronically to the Robert Wood Johnson Foundation (grantreports@rwjf.org) and to Carrie Au-Yeung at SHARE (butle180@umn.edu) as soon as they are completed.
Please review the Robert Wood Johnson Foundation Electronic Submission Standards for complete electronic submission instructions.
Progress Report and Timeline: 6-Month Mark of Project, with Updated Timeline Due at Each 6-Month Mark Thereafter
A progress report and a key activities timeline are due at the 6-month mark of your project, with an updated timeline due at each 6-month mark thereafter. These documents should be submitted electronically to Carrie Au-Yeung at SHARE (butle180@umn.edu). You do NOT need to submit them to the Robert Wood Johnson Foundation.
Annual Reporting: 30 Days after End of Grant Year
Annual reports and an updated key activities timeline are due 30 days after the end of each grant year if your grant is 18 months or longer in duration. These documents should be submitted electronically to the Robert Wood Johnson Foundation (grantreports@rwjf.org), copying Carrie Au-Yeung at SHARE (butle180@umn.edu).
- Annual Narrative Report
- Financial Report
- Financial Report forms are attached to your award initial payment email, subsequent payment emails, and budget revision or extension approval emails from the Foundation.
- Financial Report forms are attached to your award initial payment email, subsequent payment emails, and budget revision or extension approval emails from the Foundation.
Final Reports: 30 Days after End of Grant
Final reports are due 30 days after the end of the grant. They should be submitted electronically to the Robert Wood Johnson Foundation (grantreports@rwjf.org) and to Carrie Au-Yeung at SHARE (butle180@umn.edu).
- Final Narrative Report
- Bibliography
- Financial Report
- Financial Report forms are attached to your award initial payment email, subsequent payment emails, and budget revision or extension approval emails from the Foundation
- Financial Report forms are attached to your award initial payment email, subsequent payment emails, and budget revision or extension approval emails from the Foundation
SHARE Research Summary Report: 60 Days after End of Grant
The SHARE Research Summary Report is due 60 days after the end of the grant. This report should be submitted electronically to Carrie Au-Yeung at SHARE (butle180@umn.edu). You do NOT need to submit this document to the Robert Wood Johnson Foundation.
Language for Funding Acknowledgment
The following language can be used when reporting/acknowledging SHARE funding in written publications:
This research was funded by the Robert Wood Johnson Foundation (RWJF) through its State Health Access Reform Evaluation (SHARE) initiative. SHARE is an RWJF National Program that supports rigorous research on health reform issues at a state level, with a focus on state-level implementation of the Affordable care Act (ACA) and other efforts designed to increase coverage and access. SHARE operates out of the State Health Access Data Assistance Center (SHADAC), an RWJF-funded research center in the Division of Health Policy and Management, School of Public Health, University of Minnesota. More information about SHARE is available at www.shadac.org/share.
If you encounter unexpected delays in your research, please contact Carrie Au-Yeung at SHARE (butle180@umn.edu) to discuss an extension of your grant award.
You will need to request a revision to your approved grant budget when changes to your project necessitate a reallocation of funds and/or when you anticipate a change to any approved budget category beyond 10 percent in either direction. Please contact Carrie Au-Yeung at SHARE (butle180@umn.edu) if budget revisions are necessary.