Administrative Guidelines for SHARE Grants

Grant Products

Grant products (e.g., reports, briefs, presentation materials, published manuscripts, etc.) should be submitted electronically to the Robert Wood Johnson Foundation (grantreports@rwjf.org) and to Carrie Au-Yeung at SHARE (butle180@umn.edu) as soon as they are completed. 

Please review the Robert Wood Johnson Foundation Electronic Submission Standards for complete electronic submission instructions.

Semi-Annual Reporting (next due January 31, 2013, for grants starting July 1, 2012)

A semi-annual report and an updated key activities timeline are due 30 days after the 6-month mark of each grant year.  These documents should be submitted electronically to Carrie Au-Yeung at SHARE (butle180@umn.edu).  You do NOT need to submit them to the Robert Wood Johnson Foundation.

• Key Activities Timeline

• SHARE Progress Report

Annual Reporting (next due June 30, 2013, for multi-year grants starting July 1, 2012)

Annual reports and an updated key activities timeline are due 30 days after the end of each grant year.  These documents should be submitted electronically to the Robert Wood Johnson Foundation (grantreports@rwjf.org) and to Carrie Au-Yeung at SHARE (butle180@umn.edu), except for the Key Activities Timeline, which should only be sent to SHARE.

• Annual Narrative Report
  • Electronic Submission Standards

• Annual Financial Report
  • Electronic Submission Standards

• Key Activities Timeline (submit to SHARE only)

Final Reports

Final reports are due 30 days after the end of the grant.  They should be submitted electronically to the Robert Wood Johnson Foundation (grantreports@rwjf.org) and to Carrie Au-Yeung at SHARE (butle180@umn.edu).

• Final Narrative Report
  • Electronic Submission Standards

• Bibliography
  • Electronic Submission Standards

• Final Financial Report
  • Electronic Submission Standards

SHARE Research Summary Report

The SHARE Research Summary Report is due 60 days after the end of the grant.  This report should be submitted electronically to Carrie Au-Yeung at SHARE (butle180@umn.edu).  You do NOT need to submit this document to the Robert Wood Johnson Foundation.

• SHARE Research Summary Report

Language for Funding Acknowledgment

The following language can be used when reporting/acknowledging SHARE funding in written publications:

This research was funded by the Robert Wood Johnson Foundation (RWJF) through its State Health Access Reform Evaluation (SHARE) initiative.  SHARE is an RWJF National Program that supports rigorous research on health reform issues at a state level, with a focus on state-level implementation of the Affordable care Act (ACA) and other efforts designed to increase coverage and access.  SHARE operates out of the State Health Access Data Assistance Center (SHADAC), an RWJF-funded research center in the Division of Health Policy and Management, School of Public Health, University of Minnesota.  More information about SHARE is available at www.shadac.org/share.

Extension Requests

If you encounter unexpected delays in your research, please contact Carrie Au-Yeung at SHARE (butle180@umn.edu) to discuss an extension of your grant award.

• Extension Request Guidelines

Budget Revisions

You will need to request a revision to your approved grant budget when changes to your project necessitate a reallocation of funds and/or when you anticipate a change to any approved budget category beyond 10 percent in either direction.  Please contact Carrie Au-Yeung at SHARE (butle180@umn.edu) if budget revisions are necessary.

• Budget Revision Guidelines